The one person who can add a date
Picture a host who runs a group with classes on most days of the week. This is an example, not a real person.
Every date goes through the host. They add the classes, invite newcomers, answer "is there space?" and approve people who ask to join. When the host is away, none of it happens. And handing over "everything" to a helper feels like too much, so nothing gets handed over.
What actually goes wrong
- One person does everything. The group depends on their time.
- Delegating is all or nothing. A helper either has no power or all of it.
- Nobody else can add dates. A gap in the calendar waits for you.
- Newcomers wait for your reply. Invitations and approvals pile up in one place.
How it works on Sociogram
A clan is a group that meets again and again. It has four roles: Owner, Admin, Assistant and Member. What each can do:
- Owner: edits, hands over or disbands the clan. Also does everything an admin does.
- Admin: approves or declines join requests, changes roles and removes members. Also invites people and creates the clan's activities.
- Assistant: invites people and creates the clan's activities.
- Member: posts, comments and takes part. Every role can do this.
So an assistant can take on two big jobs: invite people and put the clan's activities on the calendar. They cannot approve or decline join requests, change roles, remove members or edit the clan. Those stay with owners and admins, and only the owner can edit, hand over or disband the clan.
How to give someone a role
On the clan's Members tab, an owner or admin taps a member, then Manage, and changes their role. You can only manage people in a lower role than your own, so an admin cannot change another admin or the owner.
On the web, the owner can also rename the roles. For example, Assistant can be called "Captain". What each role can do does not change.
What an assistant does day to day
- Adds the clan's activities. From the clan's Calendar tab, owners, admins and assistants create activities for the clan. A new activity can repeat, carry a price and start from a saved template.
- Invites people. From their contacts, or by searching for anyone on Sociogram. The person can accept or decline. A private clan can only be joined this way.
- Does what any member does. Posts on the wall, comments and takes part.
For a clan that joins by request, new requests appear under Pending on the Members tab. The owner or an admin approves or declines, the person is told either way, and a declined person can ask again later.
Who manages an activity
Each activity is managed by the person who created it. Only that person can edit or cancel it.
So if an assistant creates a class, the assistant is its host, and the owner cannot edit or cancel it. Decide who creates what before you hand the calendar over. If a class needs to change or be cancelled, it is the creator who does it.
Each date of a repeating activity is its own activity, with its own spots, waiting list, reminder and chat.
Start with one helper
These are suggestions, not rules.
- Start with one assistant who already turns up. See how it goes before adding more.
- Give Admin only to someone you trust to manage members. Admins can approve requests, change roles and remove members.
- Agree who creates which activity, since the creator is the one who can change it.
Good to know
- There is no limit on how many members a clan can have.
- Every activity on Sociogram is for people aged 18 and above.
- Sociogram is invite-only. A member invites your UAE mobile number, and you sign in with that number. You can look at the public activities first with Explore Sociogram.
Questions people ask
What can an assistant do? Invite people and create the clan's activities, and take part like any member.
Can an assistant approve people who ask to join? No. Owners and admins approve or decline join requests.
Can the owner edit an activity an assistant created? No. Only the person who created an activity can edit or cancel it.
Can I rename the roles? On the web, the owner can rename Admin, Assistant and Member. What each role can do does not change.
Can I give someone more power later? Yes. Owners and admins change a member's role from the Members tab, for people in a lower role than their own.
Share the organising
Sociogram is the invite-only network for real plans across the UAE. Ask a member to invite your mobile number, or look at what is on first.
